Use centralized clause library

Custom Clause Categories: Set up your clause bank in a way that mirrors your practice. Whether you’re a corporate legal team categorizing clauses by department (Sales, HR, Procurement) or a law firm indexing by practice area, ContractKen gives you the flexibility to structure the library intuitively.

Approved Language Only: You control what goes into the library. Each clause can go through an approval workflow before it’s published for use, ensuring only preferred clauses and compliant language are available. No more rogue contract versions – everyone uses the clauses you have approved.

Multiple Versions (Playbook Positions): For scenarios where one size doesn’t fit all, you can store multiple versions of a clause (for example, “Indemnity – Standard Position” vs. “Indemnity – Fallback for SMEs”). Clear labels and notes guide users on when to use each version. This built-in flexibility means the library supports negotiation strategy, not just initial drafts.

Automated Clause Extraction: Feed ContractKen a contract (or a batch of contracts), and our AI will automatically identify, classify and extract the clauses into the library. This is incredibly useful when onboarding new contract sets or converting legacy documents into your clause bank. The AI parses the text to pull out distinct clauses (e.g., finds the boundaries of each clause) and categorizes them (e.g., labels a clause as an “Arbitration Clause” or “Force Majeure Clause”). You can then review and approve these for inclusion in your repository. In short, you can build your clause library fast, powered by AI pattern recognition.

Smart Clause Categorization: ContractKen uses natural language processing to tag and organize clauses. It understands that “limitation of liability” and “liability cap” might mean the same thing, grouping those clauses together. It also recognizes context like contract type – for instance, distinguishing an employment non-compete clause from a vendor non-compete clause.

Intelligent Search & Recommendations: Our search isn’t just keyword-based; it’s semantic. You can type a plain language query like “governing law clause for a SaaS contract” and our AI will surface the most relevant clauses, even if the keywords differ. The AI considers your context too – if you’re editing a supply agreement, the library search can prioritize clauses typically used in supply agreements. Moreover, as you draft, ContractKen can proactively suggest clauses. For example, if it notices you added a “Termination for Convenience” clause, it may remind you to consider a “Termination for Cause” clause and show your standard wording for it. These AI-driven prompts help ensure you don’t miss important provisions.

Clause Quality Insights: Each time the AI extracts or suggests a clause, it also provides helpful analytics. You might see a confidence score or a note like “This clause matches 95% with the clause used in 20 of your past contracts.” The system learns from your usage – over time, it knows which clauses are your go-to's and will float those to the top.

Clause at Your Cursor: With the add-in pane, you can search your clause bank and insert clauses without leaving your Word document. Find your “Non-Disclosure” clause, click insert, and it drops directly into your contract with proper formatting.

Auto Formatting and Fit: When inserted, the clause automatically adopts the formatting of your document – fonts, numbering, indentation – so it looks like it was part of the original draft. Even more, ContractKen can adjust defined terms on the fly. If your contract refers to “Buyer” and “Seller,” and the clause text uses “Client” and “Provider,” our AI will suggest replacing those terms to match your defined parties. This eliminates tedious manual edits and ensures consistency throughout the document.

Drafting Guidance:  The Word integration isn’t just a picker for clauses; it also offers guidance. If you click on a clause from the library, the side panel can display any notes or playbook guidance associated with that clause (for example, “Only use this clause for deals under $1M” or “This clause is our fallback if the counterparty resists the primary clause”). Newer team members greatly benefit from these just-in-time tips.

Usage Frequency: See which clauses are used most often and which are rarely used. This can highlight, for instance, that a certain indemnity clause is in almost all your contracts (a mission-critical clause), whereas a particular arbitration clause is seldom used (perhaps it’s too strict or not needed often).

Negotiation Heatmaps: For each clause, users can log if that clause faced heavy negotiation or changes in a deal. Over time, the library can show a “heatmap” – e.g., your limitation of liability clause was renegotiated in 30% of contracts, usually to raise the cap. Such insights help you decide if you want to adjust your standard or have a pre-approved fallback ready.

Compliance Checks: Track compliance by seeing how often people deviate from the library. If users are frequently pasting in custom language instead of using the library clauses, that might indicate gaps in the library or a need for training. ContractKen can alert library administrators when non-standard clauses are detected in a draft (since our AI knows what’s in the library, it can flag what’s not in it). This gives you oversight to catch rogue language early.

ROI Metrics: Our analytics also quantify time saved. For example, it can estimate “hours saved this quarter by reusing clauses” based on insertion counts, and even attempt to quantify risk reduction by tracking how many contracts used compliant language. These metrics help you demonstrate the value of the clause library to stakeholders.

Secure Access: Role-based permissions ensure the right people have access. You can, for instance, allow business users to use certain pre-approved clauses via a web portal (for self-service contract drafting) while restricting them from editing any content. All data is encrypted in transit and at rest, meeting high security standards for confidential legal documents.

Version History: Every clause in the library has a version history. When you update a clause (say to comply with a new law or improved wording), the older version is retained in history. You can easily roll back if needed or just keep an audit trail of how your standard clauses evolve.

Continuous Updates and Alerts: We make it easy to keep your library current. You can set reminder alerts for clause owners to review specific clauses by a certain date (for example, “Review data processing clauses annually”). If our system learns of relevant external changes – for instance, a regulatory change that could impact a clause – we notify you proactively (ContractKen stays tuned to major legal updates and can hint if, say, a clause might need a refresh due to a new law).

Collaboration Features: Built-in commenting and suggestions allow your team to discuss clauses within the platform. If someone thinks a clause could be improved, they can comment or propose an edit, which the clause owner can review. This collaborative approach means your clause repository benefits from the collective wisdom of your practitioners, and it stays as a “living document.”